Job Information
Iowa Department of Administrative Services Purchasing Agent 3 in Des Moines, Iowa
Purchasing Agent 3
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Purchasing Agent 3
Salary
$59,363.20 - $90,376.00 Annually
Location
Des Moines - 50321 - Polk County, IA
Job Type
Full-time
Job Number
25-02567
Agency
542 Iowa Department of Natural Resources
Opening Date
03/12/2025
Closing Date
3/23/2025 11:59 PM Central
LinkedIn Tag
#LI-POST
Point of Contact
Trisha Buck, Public Service Manager 1, trisha.buck@dnr.iowa.gov 515- 380-9594
To Apply
The Iowa Department of Natural Resources encourages all applicants to upload a resume and cover letter to the online application.
Description
Benefits
Questions
Job Description
The Department of Natural Resources encourages all applicants to upload a current resume and cover letter to their online application.
The Iowa Department of Natural Resources (DNR) is seeking to fill twoPurchasing Agent 3positions to
manage and coordinate the procurement of goods, services, and construction projects. This role ensures
compliance with all applicableAdministrative Rules and Iowa Codewhile staying informed of evolving
procurement policies, procedures and best practices.
The main responsibilities of these positions are to:
Coordinate Procurement Activities:
•Procure goods, services and construction projects for the DNR, in accordance with all applicable Administrative Rules and Iowa Code.
•Work with DNR staff to identify program specific purchasing needs and determine solicitation type. Conduct research to determine the correct approach {e.g., Requests For Proposal (RFP), Requests for Information (RFI), or Requests For Quote (RFQ)} and then draft or review purchasing specifications. Solicit both informal and formal bids and coordinate the scoring of proposals, facilitate evaluation committees, make recommendations for award, and award bids.
•Coordinate major (over $100,000) and minor (under $100,000) construction procurements through formal solicitation and provide recommendation for contract award to Engineering Bureau Chief for approval from the Natural Resource Commission (NRC).
•Provide guidance to DNR program staff on Conservation and Recreation Division (CRD) managed construction projects from required advertisement and bidding to award.
•Assist DNR program staff with emergency and sole source procurement requests.
•Procure goods and/or services for DNR program staff via the state issued procurement card.
Collaborate with Internal and External Partners:
•Work closely with DNR program staff and Department of Administrative Services, Central Procurement Enterprise (DAS/CSE), to ensure timely and compliant fulfillment of procurement needs.
•Analyze, collect and provide data for the coordination of master agreements for agency use.
•Serve as the main point of contact for research, testing and implementation of any new procurement initiatives, and represent the DNR at NIGP, IPPA, TSB, DAS/CSE and/or additional procurement meetings.
•Work in partnership with supervisor and fellow a Purchasing Agent to review, document and update procurement procedures and educational resources utilized by DNR program staff.
•Provide training to DNR program staff, as requested, by DNR supervisors
Provide Contract Oversight & Coordination:
•Review draft DNR service contracts, provide feedback if necessary, and approve final contract language prior to contract execution.
•Work in partnership with legal staff and budget analysts when unique service contracting needs are identified to determine if additional contract terms and conditions are necessary.
•Serve as the main point of contact for DNR service contract questions and assistance.
•Award construction contracts to the lowest compliant contractor, and communicate with non-award contractors.
Ideal Candidate:
The successful candidate must possess:
•Exceptional communication and customer service skillsto work effectively with internal and external partners.
•Strong technical, analytical and research skillsto determine appropriate procurement approaches to ensure compliance.
•Attention to detail, organization and project management skillsto lead and monitor multiple opportunities in varying stages of the procurement cycle.
•Proficiency in procurement compliance and ability to adapt to and communicate policy, code or procedural changes.
This role offers an opportunity to learn about the diverse procurement opportunities within the Iowa DNR and to positively impact the efficiency of purchasing and contracting activities. If you have the expertise and passion for procurement, we encourage you to apply!
Essential Functions
Conduct research and develop or review purchasing specifications and scopes of work for program staff.
Recommend and communicate necessary modifications to submitted specifications.
Solicit bids for goods and services from vendors and contractors using statewide procurement systems and internal procedures, ensuring compliance with Iowa Code and Administrative Code.
Evaluate bids for responsiveness, determine compliance, and facilitate timely award decisions.
Oversee evaluation committees, approve participation, and coordinate proposal scoring.
Notify vendors and contractors regarding bid awards and non-awards.
Review, revise, and approve competitively bid service contracts for the DNR.
Provide program staff with updates on procurement rules, procedures, and resources, offering training as needed.
Maintain and update DNR procurement resources to ensure accessibility and accuracy for program staff
Critical Job Competencies
Technical Competence- Procurement & Contracting, Communication Skills, Integrity, Customer Focus, Team Player, Attention to Detail, High Productivity, Computer Skills, Flexibility, Problem Solving, Interpersonal Skills, Self-Management, Accountability, Common Sense
What You Get From Us:
A competitive pay plan and rewarding work.
Insurance benefits that start the first of the month following 30 days of employment.
(Premiums can start as low as $64/month for single and $210/month for family coverage).
Separate vacation and sick leave accruals that start on the first day and can roll over annually.
Nine paid holidays/year.
Iowa Public Employee Retirement System (IPERS) retirement package with employer match.
Optional deferred compensation (457/401A) plan with employer match.
Professional training opportunities.
Family friendly and professional work environment.
Employee Discount Programs (vision, cellular, fitness, recreation, season passes, travel, counseling)
The State’s total compensation package features benefits that are worth about 30% of your total compensation. For a list of additional benefits, please visit theDAS website (https://das.iowa.gov/human-resources/benefits-glance) for more information.
Flexible work schedules (as approved by the supervisor).
Opportunities for hybrid telework (as approved by the supervisor).
Workout/Gym facilities available onsite at 6200 Park Ave.
Comments
Successful candidate will be required to achieve Level 2 Procurement Certification, which includes completion of the National Institute of Governmental Purchasing training courses, within the first 3 months of employment.
The starting salary for new state (Executive Branch) employees is expected to be at the base of the pay range. Additional salary increases may occur after the first six months, and then annually (if applicable). The State’s total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation. Visit theDAS website (https://das.iowa.gov/state-employment/benefits-glance) for more benefit information.
Ensure you are kept up-to-date of this position by checking your email regularly for emails from info@govermentjobs.com (file://iowa.gov.state.ia.us/data/dnrusers/cmcgror/Downloads/info@govermentjobs.com) . This is a system generated email from the DAS application system and it may be sent directly to your Junk/Spam folder.
DNR Application Tips (https://www.iowadnr.gov/About-DNR/Employment)
For more information about DNR Employment Opportunities and position specific notices, please visit the DNR Employment (https://www.iowadnr.gov/About-DNR/Employment) website.
The State of Iowa is an Equal Employment Opportunity Employer.
Iowa DNR Mission
To conserve and enhance our natural resources in cooperation with individuals and organizations to improve the quality of life in Iowa and ensure a legacy for future generations.
Minimum Qualification Requirements
Graduation from high school, or G.E.D., and eight years of full-time work experiencein the procurement of technical, standardized, expendable, and non-expendable items, or in services procurement and contract administration, including the review of ongoing compliance with contract requirements and terms;
OR
graduation from an accredited four-year college or university with a bachelor's degree in business or public administration, accounting or economicsandfour years of the required experience;
OR
an equivalent combination of education and experience substituting one year of education (30 semester hours or one year) for each year of the required experience;
OR
graduate course work from an accredited college or university in business or public administration, accounting, or economics, may be substituted to a maximum substitution of one year (30 semester hours or one year) of the required experience;
OR
employees with current continuous experience in the state executive branch that includes experience equal to eighteen months as a Purchasing Agent 2.
For additional information, please click on thislink to view the job description. (https://das.iowa.gov/sites/default/files/hr/documents/class_and_pay/JobClassDescriptions/PurchasingAgent3-00212.pdf)
Why Choose the State of Iowa?
At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.
Our Robust Benefits Package Includes:
Competitive Compensation:
Enjoy a competitive salary that reflects directly on your skills and expertise.
Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.
Health and Wellness:
Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.
Retirement Planning:
We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .
Paid Time Off:
Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.
Professional Development:
Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.
Employee Assistance Program (EAP):
We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.
Diversity and Inclusion:
Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.
Join Us - Elevate Your Career:
Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!
01
Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.
Yes - I understand and agree.
No
02
PLEASE READ CAREFULLY
Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq?
No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. §611 et seq
03
Do you have a High School Diploma or General Education Diploma (G.E.D.)?IF YESHow many years do you have of full-time work experience in the procurement of technical, standardized, expendable, and non-expendable items, or in services procurement and contract administration, including the review of ongoing compliance with contract requirements and terms?
No experience in the identified areas
Less than two years of experience in the identified areas
Two years to less than four years of experience in the identified areas
Four years to less than six years of experience in the identified areas
Six years to less than eight years of experience in the identified areas
Eight or more years of experience in the identified areas
04
Have you graduated from an accredited four-year college or university with a bachelor's degree in business or public administration, accounting or economics?IF YESHow many years do you have of full-time work experience in the procurement of technical, standardized, expendable, and non-expendable items, or in services procurement and contract administration, including the review of ongoing compliance with contract requirements and terms?
No experience in the identified areas
Less than two years of experience in the identified areas
Two years to less than three years of experience in the identified areas
Three years to less than four years of experience in the identified areas
Four or more years of experience in the identified areas
05
How many years do you have of combined post high school education in business, public administration, accounting, or economics AND/OR full-time work experience in the procurement of technical, standardized, expendable, and non-expendable items, or in services procurement and contract administration, including the review of ongoing compliance with contract requirements and terms? (30 semester hours equals one year of experience)
No experience in the identified areas
Less than two years of combined post high school education and/or experience in the identified areas
Two years to less than four years of combined post high school education and/or experience in the identified areas
Four years to less than six years of combined post high school education and/or experience in the identified areas
Six years to less than eight years of combined post high school education and/or experience in the identified areas
Eight or more years of combined post high school education and/or experience in the identified areas
06
How many years do you have of a combination of GRADUATE level (post bachelor's degree) course work from an accredited college or university in business or or public administration, accounting, or economics AND/OR experience in the procurement of technical, standardized, expendable, and non-expendable items, or in services procurement and contract administration, including the review of ongoing compliance with contract requirements and terms? 30 semester hours equals one year of experience. Applicants may substitute a MAXIMUM of 30 semester hours (1 year) of graduate level course work in the designated areas and must have a minimum of three years of the identified experience.
I do not have any of the combined graduate education and/or experience
Less than four years of the combined graduate education and/or experience
Four years or more of the combined graduate education and/or experience
07
Are you a current State of Iowa employee (executive branch)? IF YES – Do you have 18 months of full-time work experience in the classification of Purchasing Agent 2 for the State of Iowa?
Not applicable - I am not a State of Iowa employee
Yes
No
08
After reviewing the list of essential functions for the Iowa Department of Natural Resources position you are applying for, please answer the following question: Based on the list of essential functions listed within the job announcement, are you able to perform the essential functions of this position, with or without a reasonable accommodation?
Yes
No
09
Reference Checks: If you are one of the top candidates for this position, the Hiring Team may wish to contact the references provided by you or any others we deem appropriate in order to verify your current or prior employment for the purpose of evaluation of your qualifications for the above position. Any information obtained through a reference check shall be kept confidential to the extent allowed under the Iowa Open Records Act (Iowa Code chapter 22). Please list below three professional business references, including at least one current or former supervisor. Please provide name, title, organization, relationship to you, phone, email, and full address of the reference. You may attach these to your application or type them in the box provided below.
Required Question
Employer
State of Iowa
Agency
542 Iowa Department of Natural Resources
Address
6200 Park Ave
STE 200
Des Moines, Iowa, 50321
Website
http://www.iowadnr.gov/
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