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ADM Document Coordinator - Cedar Rapids, IA in Cedar Rapids, Iowa


Job Title:

Document Coordinator - Cedar Rapids, IA


Operations: Manufacturing, Production, Maintenance, Utilities

Job Description:

Document Coordinator - Cedar Rapids, IA


This position will oversee documentation control based on record retention requirements per ADM policy as well as assist with managing the policy management system for the ADM Cedar Rapids Processing Complex. This position will also provide high-level administrative support to the Plant Manager and other Plant Leaders.

Specific Job Duties

  • Lead, coordinates, and provides oversight of the plant document control system for all controlled documents for the Cedar Rapids Complex.

  • Responsible for maintaining the document control system (PolicyTech) and managing changes within the system as the site administrator.

  • Manages the document warehouse to meet records retention policy expectations. Gains internal certification as the Site Records Coordinator.

  • Performs a variety of clerical, technical and administrative duties in support of the records management programs.

  • Writes, proofreads, and edits documents; prepares a variety of reports, letters, memoranda and informational material, performs data entry, scans and files documents and records as needed

  • Protects the integrity, authenticity and confidentiality of records in accordance with established procedures

  • Will create purchase requests and material requests for items such as, document destruction, safety equipment, and office supplies, as needed.

  • Will assist the Plant Manager with maintaining schedules, assisting with meeting preparations, including taking notes and recording minutes.

  • Other office clerical duties as assigned.

Required Skills/Abilities:

  • Extensive Knowledge of record keeping systems, office administration, and clerical procedures

  • Proficient in Microsoft Office (specifically PowerPoint, Word, Excel, Outlook)

  • Strong organizational skills and attention to detail

  • Proven experience in multi-tasking and managing priorities to complete tasks within set deadlines

  • Excellent verbal and written Communication skills

  • Ability to build relationships and work with multiple work groups in a high-paced, and sometimes stressful environment

  • Proficient in Microsoft Office (specifically PowerPoint, Word, Excel, Outlook)

  • Must be capable of working in both an office and plant setting with an ability to stand and sit for extended periods of time, walk long distances, climb stairs/ladders, and tolerate hot/cold temperatures

Experience Preferred:

  • 1-3 years of experience in record management, document control, human resources, or similar experience required

  • Knowledge of environmental, safety, and/or quality preferred

  • Usage of document control and formatting software’s such as PolicyTech, and FSPro

Excited about this role but don’t meet every requirement listed? Studies show that often applicants will self-select out if they don’t check every box. We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.


Req/Job ID:



Cedar Rapids


IA - Iowa

Ref ID:



About ADM

At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at





Diversity, equity, inclusion and belonging are cornerstones of ADM’s efforts to continue innovating, driving growth, and delivering outstanding performance. We are committed to attracting and retaining a diverse workforce and create welcoming, truly inclusive work environments — environments that enable every ADM colleague to feel comfortable on the job, make meaningful contributions to our success, and grow their career. We respect and value the unique backgrounds and experiences that each person can bring to ADM because we know that diversity of perspectives makes us better, together.

We are committed to ensuring all qualified applicants receive consideration for employment regardless of race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.

We welcome everyone to apply, especially those individuals who are underrepresented in our industry, as we strive to ensure our workforce represents the world that we help to feed: people of color, women, gender non-conforming, LGBTQIA+, veterans and persons with disabilities. For more information regarding our efforts to advance Diversity, Equity, Inclusion & Belonging, please visit our website here: Diversity, Equity and Inclusion | ADM. (


Benefits and Perks

Enriching the quality of life for the world begins by taking care of our colleagues. In addition to competitive pay, we support your diverse needs with a comprehensive total rewards package to enhance your well-being, including:

  • Physical wellness – medical/Rx, dental, vision and on-site wellness center access or gym reimbursement (as applicable).

  • Financial wellness – flexible spending accounts, health savings account, 401(k) with matching contributions and cash balance plan, discounted employee stock purchasing program, life insurance, disability, workers’ compensation, legal assistance, identity theft protection.

  • Mental and social wellness – Employee Assistance Program (EAP), Employee Resource Groups (ERGs) and Colleague Giving Programs (ADM Cares).

Additional benefits include:

  • Paid time off including paid holidays.

  • Adoption assistance and paid maternity and parental leave.

  • Tuition assistance.

  • Company-sponsored training and development resources, such as LinkedIn Learning, language training and mentoring programs.

*Benefits may vary for bargained locations, confirm benefit eligibility with your recruiter.